Exhibitor shall take every care and precaution to maintain fire-safety. If it is necessary for any Exhibitor to bring in any fire-prone, hazardous or inflammable item, such Exhibitor shall inform BAPI and GPE in writing well in advance and also ensure in writing that such Exhibitor has taken full insurance cover against all risks including third-party insurance.
41
If Exhibitor takes any facility, services from any authorised agent, contractor or labour contractor and in case any dispute arises between such Exhibitor and such authorised agent, contractor or labour contractor, BAPI and / or GPE shall not be responsible.
34
Exhibitor opting for open space and for making its own arrangement for covering such space shall do so at its own risk. Every kind of service of manpower like arrangement, colouring, fire-safety, electrical installation etc. shall be taken by such exhibitor only from approved and authorised Contractor or Agency of BAPI and / or GPE available on the spot, at extra cost to be paid to be paid directly to concern Agency person or Contractor. Such exhibitor shall arrive and occupy the space well in advance and shall so commence and complete its preparations so that manpower and services on the spot may not become inadequate at any time.
42
Asia Pharma Expo 2005 exhibition will commence from 9:30 am on 16 February 2005 to 5:30 pm on 18 February 2005 for visitors. Exhibitors are entitled to occupy their space / stall etc. from 14 February 2005 and they shall have to vacate the said space / stall / booth etc. latest by 19 February 2005 . The Exhibitor shall have to return its own exhibit material, e.g. machinery / material / equipments / products, etc. by 25 th February 2005 to its origin place from where it was brought. If any exhibitor will not vacate and will not take its products, machinery, material etc. back from the exhibition venue after 19 February 2005, in that event, BAPI and / or The GPE shall be entitled to remove such articles, products, machinery etc. of exhibitor/s to the common warehouses at the cost of exhibitor/s and for transferring such articles, machinery, products if any damage is caused to such articles, in that event BAPI and / or GPE shall not be responsible. It is further clarified that all such expenses incurred by BAPI and / or GPE shall be directly recoverable from Security Deposit of each exhibitor and in case thereafter if any dues become outstanding, in that event, exhibitor shall not be entitled to take its products, materials, machinery etc. from such warehouses.
35
If the exhibition is cancelled or postponed, terminated mid-way after inauguration, due to any reason beyond normal and natural control of BAPI or GPE, exhibitor shall be entitled to refund of only of Security Deposit and no other money.
43
All exhibitors shall be entitled to use, occupy the space for the purpose of display advertisements, demonstration etc. only for 3 days. The exhibitors shall not have any other rights over the space / stall / booth.
36
Any matter not covered by any of the rules and regulations or terms and conditions shall be subject solely to the decision of BAPI and / or GPE and their decision shall be final.
44
The exhibitor shall be entitled to use and occupy the space / stall / booth only after taking official possession-letter issued by BAPI and / or by GPE. At the time of vacating the said space / stall / booth, every exhibitor shall have to collect exit-letter from BAPI and / or GPE. Every exhibitor shall bring all its material, products, machinery and other articles after registering the same with BAPI and / or GPE and at the time of vacating and taking back the said articles, the exit-letter from BAPI or GPE shall have to be taken by exhibitor.
37
The exhibition is only for display, canvassing, propaganda, publicity and promotion of products and services but not for conducting any sale, on wholesale or retail basis, or for effecting any transfer, distribution for consideration, exchange etc.
45
All other forms required to be filled in by exhibitor, formalities to be complied with by exhibitor, and all information and conditions mentioned in the brochure / catalogue / manual are part and parcel of this Agreement and same shall be binding upon Exhibitor.
38
Free of charge distribution of samples / items allowed by law shall be allowed.
46
Exhibitors shall not be allowed to make movement of the machinery / products / equipments from the space / booth / stall allotted to them to any other space within the Exhibition venue.
39
It shall be a duty and responsibility of Exhibitor to take insurance at its own cost for its products, material, machinery, manpower, staff during transitory period of to and fro, and during exhibition.
47
The Exhibitors shall have to make their arrangements related to lodging and boarding on their own cost and risk.
(a) Electrical safety. All wiring on display or display fixtures must conform to the applicable standards established by various governmental agencies and standard fire inspection ordinances. All display wiring must exhibit the seal and / or such other seals of official approving agencies as may be required at the site of Exhibition.
(b) Before installation of any electrical item exhibitor have to take the permission from the management in writing and exhibitor has to use power / electrical allotted by our agency / management.
(c) Exhibitor has to use power stabilizer to run their equipments. Management is not responsible for any damage due to power / electrical fluctuations.
(d) Exhibitor will not alter any power connection.
40
BAPI and Event Managers shall provide stall, one table, two chairs, one 5 AMP electric point, 3 lights and facia to 9 sq. meter exhibitor and same shall be increased on pro-rata basis, e.g., for a stall of 18 sq. meters, Exhibitor shall be entitled for 2 tables, 4 chairs, 2 electric points of 5 AMP each, 6 lights and facia. For additional facilities like electrical, power, water, furniture etc., Exhibitor shall have to bear extra cost for the same. Such extra facility and service shall be taken by Exhibitor only from authorised agencies or contractors of BAPI or GPE and pay such agencies or contractors directly.
48
The exhibition will be available on the website: http://www.asiapharma.org
